CAROLINA TESOL BOARD MEETING

                College of Charleston

                           June 19, 2009

 

 

Meeting called to order at 8:50a.m. 

Attendees:  Roberto Gonzalez, Larry Savage, Gail Rogers, Yvonne Mitchell, Linda Ferguson, Tom Destino, Erin Sebelius, Arlene Lent, Connie Banks, Crystal Fields, Wendy Griffin, Pat Majors

 

TESOL Academy taking place June 19, 20, 2009 at College of Charleston.  This will provide ESOL and mainstream teachers with an abundance of information to take back to mainstream teachers as well as provide additional strategies to use with ESOL students.

 

METRO REPS

Metro reps have contacted counties and school districts and will continue to do so throughout the 2009-10 school year. 

Crystal has met with 50% of reps in her area.  Arlene & Erin have met to split membership areas and will be contacting members. 

 

What are Regional Reps going to do to recruit Metro Reps?

Regional Reps will meet on 6/19 at 7:30a.m.to discuss how districts should be contacted and share ideas.  Below is a list of areas to discuss:

*Under represented areas-Jasper County

*Establish media response

*Incorporate community involvement-have students perform

*Involve legislators

 

CARE CONFERENCE, August 29

Connie and Crystal discussed CARE Conference in Spartanburg-August 29

Focus of conference is for mainstream teachers

All Carolina TESOL Members are invited to attend

 

Adult Ed

Erin and Wendy will be traveling to Washington, DC to ELL Adult Ed Meeting with representatives next week.  They have made contact with representatives and staffers in Washington.  A report will follow their meeting.

 

Socio-Political Issues

Connie is looking at ways to lobby to make state department aware of concerns for ELL students.  Senators can be invited to meet with the Executive Board.  One target is the high drop-out rate among ELL students.  North Carolina still needs a socio-political person.

 

 

Areas of concern for Carolina TESOL:

Identify ELL issues we want to improve.

ESOL-High School Dropout rate-does not to be an ESOL issue should be an education issue.

Voice in politics per Larry-create a voice in the political system.

            Advocate for CarolinaTESOL involved with legislature

            Develop and create a plan for CarolinaTESOL leaders

 

Goals, bylaws and constitution issues discussed and voted on. See below.

           

GOAL

Establish a Political Presence in the Legislators of NC and SC

  Strategy:

  Socio-Political reps will establish a relationship with each member of the Education 

  Committee in the state legislature.   

  Socio-Political reps will provide eblast to members on current legislative issues

 

GOAL:

Increase convention revenue by 10%

Raleigh-T-shirts

  Connie will create t-shirts. 100 Shirts will be made. 

  Serrve.org was a website suggested for CTESOL to browse regarding ways to increase

  revenue as well as help others during the process.

 

Larry motioned to approve goals, Tom seconded.  Passed.

 

CAROLINA TESOL BY-LAWS

Membership year:

We need verification on membership year drop-out.

Debbie will be asked to see if WA can eliminate dropping people. 

 

NOMINATING PROCEDURE:

Nominating Committee Chair: Yvonne will secure two members (one from NC & one from SC).  Cannot be board members. 

 

Election Procedures: good

Vacancies:  good

 

Article III. Duties of the Officers and Executive Board

Larry will discuss with Lynn Thrift terms of service for past.

 

Article VII.

Chairs of Standing Committees

Committee Chairs will serve a three year term of office and may be reappointed.

 

Section 2.  Affiliate Partner Liaison

Larry made a motion that we sever ties with BRAZ-TESOL due to inactivity.  Tom seconded. Approved.

 

 

Section 3.  Publishers Liaison

Publisher’s liaison will be asked to be in charge of new logo, providing criteria and handling submissions.  Criteria must be ready by August 15, 2009.  Larry will discuss with publisher liaison. 

 

Section 4. Historian

Good 

 

Strategy under Goal II

 Focus on content area based ESL

 

ARTICLE VIII. Communications

Website will be continuously updated with current articles.  Updates should be sent to newsletter editors for approval.

 

ARTICLE IX.  PROCEDURES

CHANGE:  General Assembly of all members shall occur annually.  Notice of this assembly and of all Executive Board, Advisory Board and Interest Section meetings shall appear on the website.  All members of the Executive Board/and or the Advisory Board are open to all members.  As feasible, meeting sites will vary geographically. 

 

At Executive Board meetings, quorum shall consist of seventy percent of the membership of the Executive Board.

 

ARTICLE X: RATIFICATION

 

Changes to these bylaws may be proposed by Executive Board Members or presented to president in a petition signed by at least 15 members in good standing at least 30 days before proposed change is voted on.  A majority of the Executive Board must approve these changes.

 

Either the President or the Treasurer may make disbursements by check, following the protocol outlined in the document titled CAROLINA TESOL Disbursement Agreement or by Executive Board Agreement.  Any expense over $500 will need presidents’ signature. 

 

Parliamentarian

Past President will serve as parliamentarian.  This is an added position to the job of past-president.  This will be added to the constitution and bylaws.  Requires membership vote.  Roberto will post on the website 30 days before the Raleigh Conference.

 

Call for approval to changes.  Larry made a motion. Crystal seconded.

 

NEW BUSINESS:

FINANCE REPORT $50,500 as of June 19, 2009

Larry will email expense report

 

Audit Report

Few suggestions were made by auditors.  Recommended a copy of reconciliation be completed and printed each month.  Larry will provide a copy of the recommendations to board members.  Gail will post recommendations.  Roberto asked Larry to develop an accounting manual. 

 

 

Raleigh Conference 2009

Flight and expenses will be paid for speakers.

Early Bird Special will be extended until July 31.

Plans are moving along smoothly.  Larry has a strong team in place.  Well organized and no problems expected.  Concern regarding number of attendees due to budget restraints within districts.  Limited out of state travel also a concern.  Connie will make 100 t-shirts for CTESOL to sell during conference.  Possibly create throws for future conferences.

 

2010 Conference

Hilton Head/Myrtle Beach

Larry is researching location for 2010.

 

Membership fee

Question arose regarding should we charge a membership fee for CTESOL.

Not a money maker per Larry.

 

National TESOL Conference-Denver, Colorado

Attended by Tom Destino.  Tom will post a report on conference.

 

YAHOO Groups

Survey Monkey-Contact Amy regarding Survey Monkey

Secretary will be responsible for providing changes each year

 

Nominating Committee

Yvonne will form a committee for elections and awards. 

Lifetime Achievement and Service Awards.  Will be posted on internet for nominations 

 

Date of next Board Meeting

September 25, 2009, Raleigh NC.  Arrive Thursday evening, meeting will be held on Friday September 25 at 9:00a.m.

 

Meeting ended at 12:00p.m.  Tom Destino mad a motion, Larry seconded.  All approved.

 

Respectfully submitted,

Gail Rogers

Secretary, CTESOL